Privacy Policy

1. Collected Data

As part of using Ares Systems, we collect the following data:

• Authentication data (SteamID, username).
• Data related to your servers (IP address, port, activity logs).
• Web interface usage information.

2. Purpose of Processing

The collected data is used to:

• Provide game server management services.
• Ensure infrastructure security (Ares Guard, Anti-Cheat).
• Improve user experience.

3. Data Sharing

Your personal data is not sold, rented, or shared with third parties for commercial purposes. It may be communicated to competent authorities only upon judicial request.

4. Data Retention

Server activity logs are kept for a maximum of 30 days. Account data is retained as long as the account is active. Upon account deletion, data is anonymized or deleted within 30 days.

5. Discord Verification and Alternate Account Prevention

When you verify your account on a Discord server using Ares, we record, to prevent fraud and sanction evasion (legitimate interest):

• a random device identifier (the "ares_did" cookie and browser local storage);
• a technical browser fingerprint (screen, time zone, language, graphics rendering);
• your IP address and its subnet;
• the accounts you have connected to Discord (Xbox, Steam, Twitch…), if you verify through Discord.

This data is stored only in hashed form, is never shown to moderators, and is kept for 12 months. On Discord, the bot records your username, a fingerprint of your avatar, your account creation date and the invite you used. These are used to alert moderators to accounts likely owned by the same person.

6. Security

Ares Systems implements technical and organizational security measures (encryption, restricted access, real-time monitoring) to protect your data against unauthorized access or loss.

7. Your Rights

In accordance with the GDPR, you have the right to access, rectify, port, and delete your data. To exercise these rights, please contact us at: contact@aressystems.net